Lodge your annual reconciliation
If you are liable for payroll tax, you must lodge an electronic annual reconciliation (e-AR) through PTX Express.
This process reconciles all taxable wages and any payroll tax payments, excluding penalty and interest, made during the financial year.
The e-AR takes about 30 minutes to complete.
Key dates
You must lodge and pay your annual return by 21 July (or the next business day) each year. Extensions are not available.
If you miss this deadline, penalty tax of up to 25% plus interest may apply.
You can lodge your e-AR from the middle of June.
You can edit your e-AR until the following May.
You do not need to lodge a monthly return for June. Taxable wages for June are included in the annual wage amount you provide in your e-AR.
How to lodge
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Before lodging
If your circumstances changed during the financial year, select the ‘update your records’ tab in PTX Express before lodging.
For example, you changed employer type or stopped employing.
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Gather supporting information
You will need your:
- login details
- customer number
- group number, if applicable
- employer type
- Australian Business Number
- Victorian and interstate reconciliation periods
- breakdown of Victorian wages into taxable components
- total interstate wages paid
- amount of Victorian primary tax paid
- estimated Victorian and interstate wages for the following year.
If you are a regional employer, you also need a breakdown of your Victorian wages into total taxable components for regional and non-regional employees.
If you pay fringe benefits, you also need your fringe benefits tax (FBT) return for the financial year.
If you are the designated group employer, you also need:
- a breakdown of the group Victorian wages into taxable components
- group Victorian and group interstate reconciliation periods
- a total of all payments made by the ordinary members in the group
- estimated group Victorian and estimated group Australian wages for the next financial year
- Victorian and interstate wages and tax paid in Victoria for all members of the group
- for each regional employer in your group, the Victorian and interstate wages and tax paid for regional and non-regional employees.
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Complete your calculations
Our wages worksheet can help you calculate your total taxable wages.
Taxable wages up to 30 June are included in that financial year's annual reconciliation.
If you have questions, please contact us.
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Lodge your e-AR
- Log in to PTX Express. If you have forgotten your password, follow these instructions to reset it.
- Select 'Annual Reconciliation' from the menu. Check the right financial year appears.
- Select 'Begin' from the 'Actions' field. Your data is automatically saved when you use the 'Next' button or the 'Save & Exit' button. You can leave any time and come back later.
- Review your details, including your employer type and your employing period during the financial year.
- Enter your wages.
- Review your payroll tax payments made during the financial year. If any details are wrong, change the total amount at the bottom of the payments list and explain the change in the text box.
- Review the calculation of your amount of tax payable or overpaid.
- To lodge, select the 'Lodge' button on the 'Lodgement' page. You will then be given a lodgement number and payment options.
- If you want to print your e-AR, select 'Annual Reconciliation'. In the ‘Actions’ column, select 'View PDF Summary' next to the e-AR you want to print.
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Pay your liability
After you lodge your e-AR, you will see a reference number and payment options. You can select:
- 'Pay Online' to pay through PTX Express, or
- 'Other Payment Options' to pay via EFT, BPAY or credit card.
You can also select 'Pay' in the 'Actions' column to see the amount you owe and payment options.
The quickest and simplest way to pay is online through PTX Express.
Need help?
You can also watch a video showing the steps to lodge your annual reconciliation.
If you need help, select ‘Help’ in PTX Express or contact us.
Making changes after lodging your e-AR
After you lodge your e-AR, you can make changes to your annual reconciliation until the following May in PTX Express.
Last modified: 2 June 2025
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